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                  Job Description – Office Assistant

Unitarian Universalist Congregational Society of Westborough

The purpose of the Office Assistant is to facilitate the day-to-day operations of the church office.  The position requires professionalism and confidentiality, strong oral and written communication skills and working knowledge of Microsoft office Suite, Facebook, Posting on Websites and REALM Church software.

Scope
This is a 10 hour per week (From September through June) position with modified hours to be determined in July and August.  Some hours can be completed offsite with exact schedule to be determined between the successful candidate and the minister.

The Office Assistant provides general clerical support of semi-routine nature. Activities include preparation and distribution of written/printed materials such as newsletters, Sunday order of service, and printed sermons. Also answers/distributes incoming emails and phone calls, schedules building use/maintains calendar. Assists Membership Team and Minister in maintain church membership and mailing lists. Maintains necessary office supplies and monitors office equipment for maintenance. Supports the vision, mission, and ministry of the church.  Develops and maintains a productive and supportive working relationship between church staff and the congregation. Maintains files of church records and documents. Provides direct administrative support to the minister and church committees as needed.

Property/Facilities
The Office Assistant is responsible for:
Maintaining the church calendar
Scheduling use of the facility in collaboration with the minister
Invoicing for rental space
Keeping files of building-use/rental contracts (including Weddings and Memorial Services)
Communicating with Building and Grounds regarding issues/concerns as they arise

Office
The Office Assistant is responsible for:
Telephone reception, Ordering Supplies, Maintenance of equipment
Clerical support for Minister and other Committees as needed
Pick-up and drop-off mail at post office
Manage incoming emails
Participation in periodic staff meetings
Maintain membership database

Communications
In collaboration with the Minister, the Office Assistant is responsible for:
Editing/ production of weekly Order of Service including all inserts
Editing/Printing/Distribution of The VISTA (monthly newsletter)
Post flyers on church bulletin boards
Update Website and Facebook weekly
Editing, producing, and disseminating of weekly email announcements
Coordinating free & paid publicity as needed
Compiling and disseminating Annual Report

If interested send cover letter and resume to Rev Bev Waring at RevBevW@gmail.com